How To Solve 5 RFP Challenges [Infographic]

Research shows that RFP and proposal teams share common pain points. This infographic offer solutions to answering these proposal team challenges.

Published on 1 December, 2016 | Last modified on 9 May, 2023
RFP response proposal process

Creating an optimal RFP response is no easy feat, coming with some unavoidable RFP challenges, and dealing with proposal team management can present major roadblocks within this process.

Alarmingly, only 18 percent of proposal professionals consider their proposal administration to be of excellent quality. Leaders can improve on this by addressing common pain points throughout the proposal process. Whether you’re on an RFP team issuing RFPs to prospective vendors or on a proposal team responding to RFPs, both have their challenges. Let’s look at a few of the most common RFP challenges.

1. Executing Training for Proposal Teams

Proper professional training is a crucial component of the success of any team. Yet, only 52 percent of companies provide career development training for proposal team members. Businesses should foster the professional growth of staffers specializing in proposals by creating targeted training programs and investing in learning resources.

2. Premature Bids and Collaboration

Another RFP challenge many proposal teams encounter is premature proposal creation. 70 percent of the time, proposal writers begin drafting responses before outlines have been approved or edited. Try leveraging content management software to promote easier collaboration. When businesses use tools such as Savo, Qvidan, and Loopio, upper management and writers can easily access proposal content, making editing and approval much more manageable.

How to solve infographic

3. Streamlining Proposal Content and Communications

Access to valuable data is key when crafting a proposal. As such, it is a major problem that 17 percent of professionals cite a lack of access to important information for proposal writers as a pain point. This can make it difficult for writers to get a clear picture of an organization and their responsibilities. Leaders should work to improve their communication and collaboration processes by encouraging teamwork across departments.

4. Improving Proposal Processes

When it comes to consistency in proposal processes, many businesses are falling short. A concerning 43 percent of companies claim that they do not have a documented or repeatable approach to proposal creation. Moreover, 37 percent of professionals reported that errors are common in their proposals. This issue can be fixed by creating and enforcing standard processes. Proposals should go through the same process for creation every single time and have multiple rounds of edits before delivery.

5. Meeting Strict Deadlines

Proposal professionals are no strangers to hard deadlines. However, these delivery dates can cause some proposals to be rushed and ultimately sacrifice quality. Businesses should seek out print on demand solutions that allow for last-minute changes and speedy turnaround times. When choosing a print partner that enables them to make last-minute changes and still deliver on time, proposal teams can feel confident that what they sending to their potential client is of the highest quality.

Solve your RFP Challenges With Mimeo

RFP responses are a vital component in the procurement process, and it is crucial to address common RFP challenges to create a successful proposal. Proposal team management can present major challenges, including premature bids, lack of collaboration, and inconsistency in proposal processes. Mimeo can help.

By investing in professional training, streamlining communications, and improving processes, businesses can increase efficiency in proposal creation and ultimately improve the quality of their RFP responses. Meeting strict deadlines is also a critical factor, and utilizing Mimeo’s print on demand solutions can allow for last-minute changes and speedy turnaround times. Overall, addressing these challenges can lead to optimal RFP responses and increase the success of procurement projects.

By addressing these problems, proposal professionals can increase the efficiency of proposal creation considerably. Pair these improved standards with the Mimeo standard of excellence and your proposal will be in optimal condition for approval.

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Mimeo Marketing Team

Mimeo is a global online print provider with a mission to give customers back their time. By combining front and back-end technology with a lean production model, Mimeo is the only company in the industry to guarantee your late-night print order will be produced, shipped, and delivered by 8 am the next morning. For more information, visit and see how Mimeo’s solutions can help you save time today.

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