Why Move to Online, On-Demand Printing?

When you think of printing documents, you likely picture in-office printing, with one or more printers, where you send all of your print jobs. You purchase or rent the equipment, pay for its upkeep as well as paper and ink, handle the ongoing paperjams, and deal with other inconveniences. This is the office print experience that we are all too familiar with, and it consumes 1 to 3% of annual revenues

Have you considered a more efficient alternative to printing in the office or using a traditional print vendor—moving to an online, on-demand print provider? You will save a significant amount of money and time, almost immediately. These are just some of the benefits of switching to a new, more flexible print model that gives you options. Learn more in this brief article. 

What is print on-demand?

Print on-demand is an innovative technology that allows you to only print the documents you need, when you need them. Unlike the traditional printing model, there are no minimum order requirements, so businesses can order as few or as many copies as they want, avoiding overprinting, obsolescence, and saving money. In fact, Kindred Healthcare saved $75,000 in the first year of transitioning to Mimeo as its print on-demand partner. 

What are the benefits of moving to fully online print?

The benefits of moving to an online printing service start with savings—up to 60% in hardware costs alone. But, perhaps the most substantial savings are in getting time back to focus on what you do best. Let’s explore further!

The top 5 ways that online printing on-demand helps you save time and money

1. Gain days of productivity time

productive at work

What would you do with 10-12 more business days of employee time? An online, print on-demand model allows you and your team to focus on your job and be more productive by taking the burden of printing out of your hands. Instead of wasting time running back and forth to an in-house printer and fixing constant paper jams or overspending with a traditional print vendor, you can do everything online. Store all of your materials in a secure online document library, edit them whenever you want, and quickly order and have them delivered anywhere in the world.

The North American Proposal team at Motorola Solutions replaced their time-consuming, internal printing process with Mimeo’s print on-demand services. As a result, they were able to concentrate on producing high-quality proposals instead of on the logistics of printing and delivering RFPs. Read the full case study here.

“Before Mimeo, our team stood in front of the printers up to 30% of the time. Just because you can, doesn’t necessarily mean you should. Mimeo gave them back time in their lives.” – Dawn A, Senior Manager, North America Proposal Center, Motorola Solutions

2. Eliminate unnecessary operational costs

Eliminate-operational-costs

Your in-office printing comes with extensive, ongoing costs, including equipment and maintenance fees, not to mention the cost of paper, ink, and binding supplies. On-demand print uses fully digital technology, so there are no operational or hidden costs and no financial commitments to equipment that stands idle when it’s not being used. Instead, you build and place your print order online, any time, 24/7, specify the exact number of copies that you need, and re-order as soon as you need more, in just minutes.

3. Take control of your budget

Do you know how much you’re spending on your printing? Many companies don’t, and hardware, supply, and other costs get lost across multiple project budgets. When you move to a print on-demand partner, you receive regular, clear reports on everything from print spend to inventory management. This way, you can see exactly how much you are spending on print, and you have complete control of your budget.

4. Say goodbye to document waste

document waste

The average office employee prints 10,000 pages of paper per year, which is equal to 1.2 trees. And, according to InfoTrends, about 10-20% of business documents are thrown away without ever being used. What a huge amount of document waste and a negative impact on the environment!

By moving to on-demand printing, you no longer waste thousands of pages of paper. You can easily print what you want on your own timeline. On top of that, with digital printing technology, it takes the same amount of effort to print one page as it does 500, so you don’t have to order in bulk to get a better per-page price. You’ll no longer have stacks of outdated documents to store or warehouse.

5. Boost morale

Boost team morale

We mentioned the days of productivity that your team will gain when you switch to online, on-demand printing. But there is one more aspect to making this change—your employees will feel a sense of relief without having to worry about printing, binding, and manually shipping documents. They will have a weight taken off of their shoulders and one less item on their to do list. This is a big deal since 82% of employees report feeling overworked and experiencing burnout one or more times. By taking just one responsibility off of your employees’ plates, you will see an overall boost in morale and productivity.

As you can see, the benefits of moving to online, on-demand printing are extensive and range from cost savings all the way to eliminating waste and protecting the environment. It’s simply a smart business decision that will improve your bottom line. Want to learn more about print on-demand and how it can work for your company?

Schedule a print consultation with one of our print experts, who will show you how we can meet your unique needs.

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