5 Effective Ways to Welcome New Employees

Joining a new workplace can be intimidating; luckily, this doesn’t have to be the case.

Published on 10 July, 2017 | Last modified on 1 November, 2022
Welcome New Employees with a Handwritten Note

Joining a new workplace can be intimidating; luckily, this doesn’t have to be the case.

Joining a new workplace can be a daunting experience for any employee. Quite often, the standard onboarding process of paperwork, office tours, and introductions doesn’t help to make it any easier.

Luckily, this doesn’t have to be the case. As their supervisor or HR manager, there are plenty of things that you can do to make sure their first impression is a great one. Here are five really simple ways to welcome new employees:

1. Give Them a Buddy or Mentor

Asking for help isn’t always easy — especially when you’re new in a role and not quite sure who to ask. By pairing up your new hire with a buddy or mentor, you give them an easy and informal point of contact for all their questions. Not only that, but you ensure that they can learn on the job.

When assigning a mentor, The Balance suggests that mentors:

  • Are experienced employees
  • Do not hold a reporting relationship with the new employee
  • Call the new hire before the start date

Be sure that the responsibilities and goals for new hire mentors align with your company’s overarching mentorship programme. An easy way of doing so is by opening up communication between all programme stakeholders.

2. Be Ready for Them

Have their workspace ready for them when they arrive and make sure everyone working in their department knows to expect them. It’s amazing what a difference it can make to be greeted with a smile of recognition and a waiting desk rather than a blank look and a supervisor scrambling to find a place to put you.

Take preparation a step forward with new hire traditions. One way to welcome new employees is by providing snacks for the team first thing in the morning. This familiarises the new employee with both their work area and team members in an informal way.

Welcome traditions are a great way to immerse new employees in the company culture. New employees can socialise with colleagues outside of their department, learning about each others’ responsibilities, communication styles, and even attitudes towards work.

Welcome New Employees By Pairing Them With a Mentor

3. Have a Short, but Productive First Week

New hires are best introduced midway through the week so that their first stint on the job is shorter and less overwhelming than a regular working week. Avoid the temptation to make their first few days just about filling in their paperwork and getting them onboard, though.

Giving your new hire a manageable but useful task to accomplish during their first few days will boost their confidence way more than a couple of days of introductory busywork.

4. Ask Them for Their Feedback

Once they’ve settled in a little, ask them for their feedback about the onboarding process and the workplace environment in general.

Not only does this show that you respect their opinions and already consider them a member of the team, but it gives you the opportunity to catch any wrinkles in the process and to iron them out before your next new employee arrives.

5. Don’t Forget Employee Welcome Kits

One of the easiest ways to onboard employees is with a welcome kit consisting of company information and branded swag.

  • Handwritten welcome note
  • Employee handbook
  • Stationery, notecards, and pens
  • A fun fact sheet about the company and team
  • Local restaurant suggestions
  • Swag like shirts, hats, or water bottles

Lastly, don’t forget your remote workers! Sending remote team members a welcome kit shows that your company values all employees — even the ones separated by a screen!

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Don’t bore your new hires! Learn best practices for creating engaging presentations with this webinar.

Mimeo Marketing Team

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