Whether you’re a freelancer or manage the budget of an entire department, keeping track of expenses can be a pain. Don’t despair, there’s an app for that!
Tech-savvy companies have thought of useful solutions to your receipt tracking woes and expense listing problems. Organizing expenses can quicken reimbursements, provide better visibility, and make tax season (slightly) more tolerable.
These five apps could turn your expense tracking from a disorganized mess to a well-oiled machine:
The motto of Expensify is “Expense reports that don’t suck.” That bodes well for the usefulness of this app. You can scan your receipts and the app will automatically read the information on the receipt and put it into your database.
There are three levels of membership:
- A free membership is great for freelancers because you will get 10 free scans per month and unlimited receipt storage.
- If you choose one of the premium membership options, you’ll get unlimited scans, company and group support and business software integration with popular services like QuickBooks or Zenefits.
Shoeboxed is another simple option for receipt scanning and storage. It offers a similar service to Expensify, with receipt scanning that gathers important information from each scan.
A human on their end checks the scans to verify everything is correct, minimizing room for error.
Shoeboxed also offers an amazing service called a “magic envelope.” Send in “paper clutter” including business cards, receipts, and more, and the good folks at Shoeboxed will take care of the rest and send it all back to you with free shipping at both ends.
FreshBooks isn’t specifically an expense tracking app, but that’s what makes it so great. It does just about everything a freelancer would need to do include sending invoices, creating expense reports, and tracking time.
Not only can you put in your own expenses but you can hook up your credit or debit card to automatically track expenses.
FreshBooks has some standard categories for sorting but you can also create your own categories for even easier tracking. There is both a desktop version and a mobile app so you can track expenses from anywhere.
Twitter, Human Rights Campaign, and Cirque du Soleil are among Concur’s customer base. These organizations are ideal Concur customers, as Concur is geared more towards companies with lots of employees who need to send in expense reports than freelancers.
Concur saves staff lots of time as they can just take a picture of their receipts and create expense reports in a few moments time, rather than spending a while filling out physical forms. Managers and executives can easily approve reports while on the go, meaning employees get their money back even faster.
While Evernote isn’t strictly a business app, some freelancers swear by it for receipt tracking because many use it for other organizational help. The app helps anyone get organized and decluttered by allowing you to save anything and everything. Just snap a picture and save it in the correct folder and you’re good to go.
The best part is that premium members can search for text even in images and PDFs, so you won’t be rifling through your phone’s photo library ﹘ or worse your physical receipt folder ﹘ trying to find that one receipt you need!
Getting back time on expenses is just the tip of the iceberg. Learn how to calculate the value of your time (and how to get it back) in both your personal and professional life here.