RFPs are a critical part of the sales process for Iron Mountain’s North American Sales team of 600 Sellers. The Proposal Services Team was chartered in 2008 with improving the quality of RFP responses, while reducing the administrative burden on individual Sellers. Given the critical business impact, would outsourcing production of proposal documents be possible?

  • Confidence outsourcing a critical RFP deliverable
  • Highest levels of customer service & availability


24/7 access to Mimeo’s Customer Care team was a key factor in the decision to evaluate Mimeo as an outsource vendor. Critical documents would require the Proposal Services team to always have a direct connection to their vendor.


  • 24/7 Mimeo Customer Care availability
  • Customer Service located at Mimeo’s centralized production facilities

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“I recall submitting a proposal and missed the 10:00pm cut off by 5 minutes. I picked up the phone to Mimeo Customer Care: ‘Oh my gosh, it’s due tomorrow in Alabama at 2:00pm, help!’ Well, it missed the FedEx truck, my fault. But you guys put it in your own truck, drove it to Alabama and delivered the proposal. Mimeo did that, and we won the RFP!” - Elise

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