Time Management Tips For Trainers

We put together a step-by-step guide to help you get the most out of every valuable minute.

Published on 8 August, 2016 | Last modified on 2 June, 2022

We put together a step-by-step guide to help you get the most out of every valuable minute.

Time Management is an essential and effective tool

Time is money, and there’s never enough of it in the day to get everything done.

Your organisation’s teams may be under-resourced or under-staffed, or you could be running your own training business with a large set of customers. Either way, trainers often feel overwhelmed by the high volume of information and requests they receive.

To make the best use of every valuable minute, an efficient time management strategy is an essential tool to help you manage energy, stay focused, and satisfy business commitments.

We’ve put together some simple but effective hints and tips for better time management.

Step 1: What are your time wasters?

It might feel like you’re taking even more time out of your already busy schedule to do this, but analysing what you spend your time doing for a week is an essential step to identify the things you spend your time on most. You can then focus on making these processes more efficient; for example, if you spend a significant amount of your time writing and sending emails, you could work on improving your typing speed or put together email templates.

Step 2: Mind over matter

We all agree: health is important. Stress-related health issues are on the rise in organisations, and employees need to start tackling the issue head-on. The most important tip to keep in mind is to find time to relax.

Relax. Be focused.The more genuine self-confidence and attention you can muster, the better your chances that you avoid wasting your time fixing mistakes. With the right perspective, you can take a step back and have confidence in the decisions you are taking. In the long run, this can save you a lot of time – not to mention the associated health benefits of being less stressed.

Everyone has their own strategies to cope with stress, but everyone can benefit from practising meditation, exercise, and mindfulness.

Your workload becomes more manageable when you divide it into smaller tasks and do one thing at a time. Multi-tasking is never truly effective, but only divides your attention and requires you to switch between tasks.

Once you have a better overview of a large project, how to split it down into tasks, your long-term goals, and how it matches your job role or values, you can then work on individual tasks one by one (and ticking tasks off your list can be deeply satisfying).

Step 3: Your own system

The first two steps help you understand your workload, goals, and, ultimately, how you work, but what you truly need is a thorough system to better control your tasks.
There are many great books out there with different approaches to efficient time management, like, for example David Allen’s ‘Getting Things Done’; however, what’s important is that you find a system that works for youReminders make sure you stick to deadlines. Avoid the temptation to take shortcuts that will waste your time in the long run; instead, develop positive, productive habits and follow them like a mantra.

  • Make a list
    We all forget things – especially when we are stressed –so it seems sensible to make a list of all the things you have to do. Group them together in larger projects and try to set a deadline for each task, and a reminder with high or low priority. A great tool for doing this is Trello.
  • Tidy up your inbox
    Keep your email inbox as tidy as possible, but remember that it’s not a to-do list. 
  • Manage your commitments
    Make sure you say only yes to the things you can manage within a certain agreed time frame. This sets the right expectations for both other people and for yourself, while also establishing a clear time frame for your tasks.
    f you can’t manage the workload on your own, it’s important to know when to ask for help.
  • Use technology
    There are many fabulous tools out there to help you manage email folders, write presentations, or create, print and share training material with trainees.

Mimeo Marketing Team

Mimeo is a global online print provider with a mission to give customers back their time. By combining front and back-end technology with a lean production model, Mimeo is the only company in the industry to guarantee your late-night print order will be produced, shipped, and delivered by 8 am the next morning. For more information, visit mimeo.com and see how Mimeo’s solutions can help you save time today.