Time is Money: How a Managed Print Solution Can Help Your Business

More companies are outsourcing their technical responsibilities by utilizing managed print solutions.

Published on 1 December, 2015

More companies are outsourcing their technical responsibilities by utilizing managed print solutions.

Time is Money: How a Managed Print Solution Can Help Your Business

Successful business owners know when to do a job themselves and when to call in the experts. Those who value their time know how precious it is, and most entrepreneurs know exactly how much their time is worth.

As an increasing number of business owners seek new and increasingly efficient means of tackling their day-to-day tasks, more are outsourcing many of their technical responsibilities. In fact, this trend has lately been geared towards managed print solutions.

Alleviating IT responsibilities
Most businesses’ IT departments are swamped with tasks, including creating new databases and monitoring security, in addition to time-sucking responsibilities like fixing technical equipment.

“A managed print solution does more than just saving precious employee time.”

In an effort to alleviate the “handyman” aspect of the IT department, many companies are outsourcing their printing and copying needs. This allows for a less cluttered office with fewer pieces of equipment and an IT staff that no longer needs to reload toner cartridges.

By providing employees with a solution to smaller problems, they can focus on larger issues, saving the company time and money. “Even if they could find a way to save a few pennies by managing them in-house, that doesn’t come close to the value they add by using their time to brainstorm with business leaders, create new software and find new ways to leverage technology,” Geoff Moore, vice president of IT for ValMark Securities, told BizTech Magazine. Moore’s company recently rolled out a managed print solution that increased the company’s efficiency.

“Rather than have your help desk staff fussing with printers, they can train end users on the new software application you’re rolling out,” Moore added. This allows employees in support roles, such as entry-level technicians, to showcase their talents instead of maintaining devices.

Saving money
With regard to saving money, a managed print solution does more than just conserve precious employee time. In fact, businesses can save nearly 30 percent annually on their print management functions by outsourcing.

By providing IT staff with a solution to smaller problems, they can focus on larger issues.By providing IT staff with a solution to smaller problems, they can focus on larger issues.

Billy Nelson, vice president of Blue Technologies, told Smart Business Magazine that companies should create a plan. The first step is to assess and analyse where an organisation can save time and money with a printing fleet. “Outsourcing to an expert managed print services provider can ensure you are doing just that, minimising fleet downtime and print waste as well as maintenance stress on your staff,” Nelson told the publication. Of the companies that utilise these services, mid-sized organizations represent the fastest-growing segment, Randy Dazo, senior analyst at InfoTrends, told BizTech Magazine. This may be due to the fact that managed print solutions best suit smaller IT teams, or those who manage about 100 printers in addition to other responsibilities.

Nelson also recommends designing a customised plan for the specific needs of the business before implementing a solution. “It all comes back to using your resources in the most efficient manner,” Nelson said. The final step is to maximise staff resources and supplies by utilising a managed print service provider.

Mimeo Marketing Team

Mimeo is a global online print provider with a mission to give customers back their time. By combining front and back-end technology with a lean production model, Mimeo is the only company in the industry to guarantee your late-night print order will be produced, shipped, and delivered by 8 am the next morning. For more information, visit mimeo.com and see how Mimeo’s solutions can help you save time today.

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