Best Practices for a Training Needs Analysis

A Training Needs Analysis (TNA) assesses where training requires improvement. Learn why this process offers key insights and identifies training gaps.

Published on 13 October, 2017

How well your team is performing or productivity levels can indicate issues with your current training. Worker productivity has been decreasing across several industries.

According to the U.S. Bureau of Labor Statistics, productivity decreased in the first quarter of 2017 by 0.9 percent in the durable manufacturing sector, which includes the medical equipment and supplies manufacturing industry.

Training plays an important role in increasing productivity, because it provides support for continuous innovation in the workforce. Thus, evaluating your training needs is vital to improve productivity.

When you want to assess where training requires improvement, you want to provide a Training Needs Analysis (TNA). This structured process will help you gain key insights about your learners that you need to know to identify gaps in training, including their critical needs, specific goals and how your learners are motivated.

There are many ways to conduct a training needs analysis. Here are a few best practices to keep in mind:

1. Determine Required Skills and Knowledge With a Workplace Profile

To ensure clarity in your training, it’s essential to map out what knowledge and skills workers needed to fulfill the responsibilities of their specific roles. You can do this by creating a profile for the workplace that defines these parameters. You can include learner demographics, such as experience and education. Compile and use this information to draw important inferences, such as ideal employee count per department.

2. Determine Strengths, Weaknesses, and Performance Gaps

Search for performance gaps that exist between the current state of performance and your preferred performance levels. Conduct interviews with all internal stakeholders, including employees, frontline supervisors, and senior management.

For example, you can ask employees what their roles include, if they have any performance improvement suggestions and what their desired learning opportunities are. Ask frontline supervisors questions geared towards employee observations and senior management questions regarding operations, such as what may be causing the performance gap.

Conduct a training needs analysis to gain insights about your learners3. Confirm Compliance Needs

Just like healthcare providers, medical device companies are subject to upholding privacy laws. Thus, ensuring that your training material compliance needs are met is vital. You want to make sure that you’re creating content that stays in compliance with federal, state and local laws and does not violate privacy laws.

4. Evaluate the Data

Examine interviews and current training materials thoroughly to point out the existing training resources’ weaknesses, performances gaps, and strengths. You’ll spend the most time on your TNA during this evaluation process. This thorough evaluation will help you identify the key skills to focus on during training, how training should be delivered and who needs it.

Try blended learning, e-learning training courses, or in-person workshops.

5. Provide Recommendations by Writing the TNA

Record your recommendations for training materials and tools in the form of a detailed TNA. This will ultimately help drive improvement aids in offering training direction. Identify when the training will take place, who it’s designed to help and how it will be distributed. You can include the purpose of the evaluation and its expectations, as well as the data analysis methods and details on how the information will be collected. Be sure to include what you discover and suggestions for consolidating and delivering content.

For example, you can use digital content distribution apps in combination with digital printing services to create training courses that are blended.

Final Thoughts

When you provide your workforce with support for innovation, you can help increase productivity and improve profitability for your business. However, it’s essential to use TNA best practices to identify performance gaps and whether or not your training material is on par. By doing this, you’ll be able to drive performance improvement to their desired levels.

Free is Not Always Best when it Comes to L&D BudgetHacks to Stretch Your Minimal (or Nonexistent) L&D Budget

Limited bandwidth? Insufficient budget? Learn how trainers combat the hurdles and still are able to produce effective training programs here.

Mimeo Marketing Team

Mimeo is a global online print provider with a mission to give customers back their time. By combining front and back-end technology with a lean production model, Mimeo is the only company in the industry to guarantee your late-night print order will be produced, shipped, and delivered by 8 am the next morning. For more information, visit and see how Mimeo’s solutions can help you save time today.

Mimeo Talk of the trade podcast

Recent Updates

Speak to one of our experts today.

Let us show you how we can meet your unique print and digital content distribution needs, giving you back your time and reducing your costs.

By submitting this form, you hereby accept that your personal data will be collected and processed for contact purposes. For example, by sharing your name and contact information, we may contact you about upcoming events, educational resources, or product updates. We respect your privacy and do not tolerate spam; please consult our Data Privacy Policy for additional information.