10 Tips To Boost Your Business Email Writing Skills

The good majority of communication in the workplace is done via email. Improve your business email writing skills with these 10 tips.

Published on 30 May, 2017

About the Author: Mary Walton is a professional editor and online tutor.

These days, the good majority of communication in the workplace is done via email. That means that you need excellent writing skills in order to impress. These ten tips will help you get the most out of your emails and go far at work.

1. Use your subject line carefully

A good subject line is like a good headline. It gives the reader pertinent information that shows it’s worth reading your email. For example, rather than writing ‘Meeting’, you should write ‘Meeting Monday 15th April, 3pm, Room 2’.

2. Keep it short

As you know, no one has endless time to be wading through their emails. Your email needs to get to the point right away, or the reader could just delete it before you’ve told them what they need to know.

3. Only use email when appropriate

Not every message needs to be sent via email. Can you give the recipient a call? Would this be better face to face? Ask yourself these questions before you start writing.

4. Be polite

Email is thought of as a more informal medium, but remember that you are still at work. When sending an email, be professional and polite. You don’t need to be overly formal, but you do need to avoid jargon or slang.

Choose Your Subject Line Carefully When Writing Business Emails

5. Proofread your emails

HR Manager David Sales at Academized says ‘Nothing shows that you don’t care about your communications than email full of errors and spelling mistakes.’ Be professional, and proofread every email you send.

6. Get names right

Check and double check names before you hit ‘send’. Nothing turns a reader off faster than you getting their name wrong.

7. Use active verbs

Your email should be active and interesting, to encourage the reader to respond. Use active verbs to keep the energy up and keep interest in what you have to say.

8. Use helpful online tools

There’s lots of tools online that will help you get the most out of your emails. Here’s a few that you can try.

  • Easy Word Count: Check the length of your emails with this tool. Also, it will highlight any spelling errors made during typing.
  • Custom Essay Writing Service: Use this service when you need help with proofreading. Experts will check your text and edit it for you, before sending it back.
  • Paper Fellows: This writing community is a great place to get help and improve your writing skills.
  • Do My Assignment: If grammar is a problem for you, you can talk to the experts here to brush up on your skills.
  • Cite It In: Use this site to get the correct citations for any sources you use in your text.
  • UK Assignment Help: If you need an important email written, you can turn to the writing experts here to do it for you.

9. Use your main point first

Don’t bury the lead somewhere in the middle of your email. Craft your first sentence so it declares the main point of your email. Then, use the rest of the text to elaborate on it. It’s straight to the point, and the reader will know what your email’s about right away.

10. Eliminate unnecessary words

Don’t fill your email up with clutter. When you proofread, go through and delete any word that isn’t essential to what you’re saying. You’ll be amazed at how much you can cut out of even the simplest email.

Email is a simple way of communicating, but it can also be fraught with issues. Using these tips can help improve yours hugely, and help you get ahead in the workplace.

Mary WaltonAbout the Author:

Mary Walton is a professional editor and online tutor at Assignment writing service. Also, she proofreads resumes at Resumention, service that helps with resume writing. Mary has an educational blog Simple Grad, read her latest post on Gonerdify.

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